2022 Meeting Minutes

Gedney Hill Parish Council

Minutes of the Gedney Hill Parish Council Meeting held on Monday 16th May 2022.

Present

Councillors         Neil Watson (Chairman)

D. Mann

K. James

J. Venters

Minutes               K. Sharp (Parish Clerk)

Also present 14 members of the public. 

Public Forum

No issues were raised in the public forum by members of the public.

1. Apologies for absence and acceptance

Apologies were received from Councillor Redgate and Councillor Pepper.

               2.  Election of Officers

Councillor Watson was proposed and elected as the new Chairman with Councillor James proposed and elected as the Vice Chairman.

3. Declarations of interest under the Localism Act 2011 and consideration of any requests for dispensation

Nothing was declared by the councillors.

4. To approve the draft notes of the meeting held on 21st March, 2022

The Councillors confirmed the minutes were an accurate record of the Parish Council meeting and the minutes were duly signed.

5. Highways

It was reported that the public footpaths were overgrown from North Road to Mole Drove by the camping site.  Clerk to report this issue again.

Local residents have asked if there are plans to provide public footpaths along Highstock Lane.  Clerk to contact LCC accordingly.

A member of the public raised concerns of fly tipping at the top of Station Road.  Clerk to report this issue.

               6. Cemetery

The Clerk updated the meeting over concerns raised as to over-hanging branches into the cemetery from the Church graveyard.  The Clerk had contacted the Church Wardens to identity what can be done in respect of cutting these back.  The Church Wardens were aware that there are TPO’s identified and are awaiting SHDC specialists to view and advise.

It was reported there had been 1 internment since the last meeting.

It was discussed that a base for the new metal shed would need to be organised.  This will be discussed at the next meeting.

               7. Parish Council Website

The website has now been updated to reflect meeting minutes, agendas and to announce the AGAR  Public Rights Period.                                                                                           

               8. Queen’s Platinum Jubilee Update

A detailed update as to the festivities to arise in the upcoming Platinum Jubilee event, were provided.  Amongst those discussed were the following:

• Beacons to be lit at the set time to align with the rest of the Country
• Street Party outside the Memorial Hall (Public to bring their own food)
• Competitions/games and afternoon tea in the Memorial Hall
• Children to have Kazoos and wear red, white and blue
• Church to open for flower displays, memorabilia and art group work

It was asked if the Parish Council could donate a prize but it was decided there was no budget and this was not on the agenda to discuss.

Councillor Pepper and Councillor Seymour to receive an agenda from the Community Group.

9.  Welcome Letter To New Residents

The Chairman provided a list of facilities, services and businesses local to the area, which was presented to the Councillors for their perusal.

10. Planning

               a. To discuss current planning applications

The following applications received since the last meeting were discussed:

Planning Approved / Refused

Undecided:

b. To discuss consultations and concerns

No comments were received with respect to the above.

11.  Pavilion/Playing Field

An email was received by a member of the public for the use of the field on 3 June.  It was suggested that a small cost (£10.00) would be incurred to cover the cost of the hall utilities.  It was, however, mentioned that we would need to comply with all legal requirements if live music was desired i.e Public Liability Insurance for an open event.

The Clerk was asked to email details of other agendas (with regards to the Jubilee) to other parties, to avoid duplication/clashes of events.   

It was raised that the caretaking of the hall needs to be done correctly and discussions turned to whether the position could be paid or voluntary.  This would include the locking/unlocking of the pavilion.  This is to be discussed at the next meeting.

12. Community Speed Watch

a. To receive the CSW report

The direction of the sessions of CSW were discussed.  It was agreed to suspend the sessions for a year. 

13. Clerk’s Report

The Clerk has been finalising the accounts for the end of the financial year, in preparation to present these to the Chairman in a separate meeting.

14. Financial matters

Monies will be incoming from the art group and community group for the hire of the pavilion.

1. To update on accounts

Account balances (account balances as of 15th May 2022)

GHPC

Current account 06903266                                                                      £15299.53

Business reserve 58607552 £1523.62 + £0.12 interest      =           £1523.74

GHSP

Current account 07582544 £585.10 (No transactions)

Business reserve 62021915 £732.68 + £0.06 interest  =                  £732.74

MONIES IN

GHPC

Current Account £ 10,395                                                                                                      

Business Reserve £0.12

Total £10,395.12

GHSP

Current Account £ Nil

Business Reserve £0.06

                                                                                                                                                                                                                                                         Total £0.06

ACCOUNTS FOR PAYMENT

GHPC

                                                     Total£3320.02

Uncleared Cheques

                                                                                          Total      £89.68

GHSP

Payee                                                 Chq No.                              Gross                   VAT       Nett

Total:£0.0

               15. To advise of any items to be added to the next meeting agenda

None.

16. Dates of next meetings

The next Parish Council meetings are scheduled as follows, at 18:30. The individual venue will be communicated nearer the time.

The date of the next meeting was discussed and agreed to be changed to Tuesday 19th July at 18:30 and the website was updated accordingly.

July 19th 2022

Sept 19th 2022

Nov 21st 2022

Jan 16th 2023

Mar 20th 2023

May 15th 2023

The meeting was closed at 19:45 hrs.

Kim Sharp

Clerk/RFO Gedney Hill Parish Council