2025 Minutes

April 2025 DRAFT Minutes (Play Park Committee)

GEDNEY HILL PARISH COUNCIL PLAY PARK COMMITTEE
 
MINUTES OF THE PLAY PARK COMMITTEE MEETING
Held at the Gedney Hill and District Memorial Hall, Hillgate, PE12 0NN on Tuesday 8 April 2025, at 7pm
 
PRESENT:
M Shepherd (Chair), S Berrisford (Vice-Chair), A Watson, M Vernon, D Leedham, V Watson (Clerk)
 
Also present: 1 members of the public
 
APOLOGIES: 
T Bill
 
PUBLIC FORUM (15 minutes)
 
Nothing was raised in the public forum.
 
 
1. Chairmans remarks.
The chair thanked the committee and members of the public for attending and welcomed everyone to the meeting.  The chair thanked the committee for all their hard work and felt we had come a long way in a short space of time – congratulations.
 
2. Apologies for absence and acceptance of reasons given.
T Bill sent apologies which were accepted.
 
3. Declarations of interest under the Localism Act 2011 and consideration of any requests for dispensation. 
None.
 
4. Acceptance of minutes from 25 February 2025.
Minutes were accepted and signed by the Chair.
 
5. Clerks Report.
Since the last meeting there were two matters arising from the last minutes, both of which had been raised at the GHPC meeting on 17 March.  
GHPC will look at adding to the maintenance budget when the 2026/27 budget is planned.  
GHPC will accept the PPC applying for grants for items listed in the proposal but require as much notice as possible in order that the application can be reviewed and put on the agenda at a GHPC meeting. 
 
6. To receive a financial update.
Balance at 21 February 2025
Current Account: £6141.51
Savings Account: £1553.29
 
Balance at 4 April 2025
Current Account: £1147.21
Savings Account: £1558.87
 
Current Account Transactions between 21 February and 4 April 2025

Date

Who

Why

Amount

Balance

27/02/25

Transfer from GHPC SA

VAT payment

£1500

£7641.51

28/02/25

David Ogilvie

Benches

-£7342.80

£292.71

05/03/25

David Ingle

Jack & Jills

£785.00

£1077.71

06/03/24

Michelle Cooke

PinP Deposit

£15.00

£1092.71

06/03/58

Angela Higgins

PinP Deposit

£15.00

£1107.71

07/03/25

Tony Ices Ltd

PinP Deposit

£15.00

£1122.71

10/03/25

FAD

PinP Deposit

£40.00

£1162.71

10/03/25

The Cookie Well

PinP Deposit

E15.00

£1177.71

10/03/25

C Brackenbury

PinP Deposit

£15.00

£1192.71

11/03/25

Ilgunas Kyler

PinP Deposit

£15.00

£1207.71

11/03/25

Mallys Gin

PinP Deposit

£30.00

£1237.71

14/03/25

Planning Application

Planning

-£216.50

£1021.21

17/03/25

Claire Robinson

PinP Deposit

£15.00

£1036.21

21/03/25

Amore Gifts

PinP Deposit

£15.00

£1051.21

21/03/25

Burton T R

PinP Deposit

£30.00

£1081.21

26/03/25

Claire Hatter

PinP Deposit

£15.00

£1096.21

28/03/25

Transfer from GHPC CA

Bank Fees

£12.00

£1108.21

31/03/25

Ellen Watkin

PinP Deposit

£30.00

£1138.21

31/03/25

Unity Bank

Bank Fee

-£6.00

£1132.21

01/04/25

Sarah Allen

PinP Deposit

£15.00

£1147.21
Holding: £280 in deposits
VAT: £1472.29 therefore £27.71 to be returned to GHPC
 
Savings Account Transactions

Date

Who

Why

Amount

Balance

31/03/25

Unity Bank

Cash Fee

-£4.20

£1549.09

31/03/25

Unity Bank

Interest

£9.78

£1558.87
Transactions accepted.
 
7. Grant Applications.
Grant applications had been prepared by the PPC and passed to GHPC who are meeting on Thursday 10 April to discuss them.
a) National Lottery
There are still some changes to be made, discussion was had on some of the wording.  S Berrisford had prepared answers to Councillors questions,  Changes are to be made and passed back to GHPC.
 
b) Grange Wind Farm
There are still some changes to be made, and discussion was had.  It was agreed that S Berrisford would pass the information to the clerk who would amend the application and pass back to GHPC.
 
ACTION: CLERK
 
8. Party in the Park – discussion of the event
Planning for the event is moving forward very quickly.  Many businesses have paid deposits for a stall.
Clerk will chase the music licence.
The PPC have been working hard to plan the day and it is all coming together.
11am start, Dog Show, Band, Fens Falconry, Raffle, Band.
a) Float allocation - £180 agreed
b) Spend allocation - £100 agreed
Scavenger Hunt - £40 agreed
c) Working group actions – to continue with planning and organising the event
ACTION: CLERK, PPC
 
9. To discuss and advise how we current stand on the planning application
Changes need to be made to the current application.  A flood risk assessment has been conducted.  Clerk to reapply for planning permission with new information. 
ACTION: CLERK
 
10. Items to be added to next agenda.
Planning Update
Party in the Park review
Grant reviews
 
11. Agree date for next PPC meeting.
Monday 9 June, 7pm
 
12. Date of next GHPC meeting 
19 May 2025.
 
The meeting closed at 8.30pm