February 2025 DRAFT Minutes (Play Park Committee)
GEDNEY HILL PARISH COUNCIL
PLAY PARK COMMITTEE
MINUTES OF THE PLAY PARK COMMITTEE MEETING
Held at the Gedney Hill and District Memorial Hall, Hillgate, PE12 0NN
on Tuesday 25 February 2025, at 7pm
PRESENT:
M Shepherd (Chair), S Berrisford (Vice-Chair), A Watson, T Bill, D Leedham, V Watson (Clerk)
Also present: 3 members of the public
APOLOGIES:
M Vernon
PUBLIC FORUM (15 minutes)
Nothing was raised in the public forum.
1. Chairmans remarks.
The chair thanked the committee and members of the public for attending and welcomed everyone to the meeting.
2. Apologies for absence and acceptance of reasons given.
M Vernon sent apologies which were accepted.
3. Declarations of interest under the Localism Act 2011 and consideration of any requests for dispensation.
None.
4. Acceptance of minutes from 7 January 2025.
Minutes were accepted and signed by the Chair.
5. Clerks Report.
Since the last meeting UKSPF funding has been applied for and granted - £7882.43 to purchase and install 2 decorative benches and football goals in the playing field. It was needed to be applied for in haste as there were only 2 weeks from receiving the application to the cut off date. Thank you to everyone involved.
At the GHPC meeting on 20 January, SB made the PPC presentation and GHPC agreed that Wicksteed quote was the one to go for.
CCTV policy has been written and sent to GHPC for comments, it will be on the next GHPC meeting agenda.
6. To receive a financial update.
Balance at 7 January 2025
Current Account: £250.00
Savings Account: £1553.29
Balance at 21 February 2025
Current Account: £6141.51
Savings Account: £1553.29
Current Account Transactions between 7 January and 21 February 2025
|
Date |
Who |
Why |
Amount |
Balance |
|
31/01/25 |
Unity Bank |
Service charge |
-£6.00 |
£244.00 |
|
10/02/25 |
Lincolnshire CC |
SPF Grant |
+£7882.43 |
£8126.43 |
|
14/02/25 |
E Berrisford |
Concrete |
-£500.00 |
£7626.43 |
|
14/02/24 |
Networld Sports |
Football Goals |
-£1490.92 |
£6135.51 |
|
21/02/25 |
Transfer from GHPC |
For service charge |
+£6.00 |
£6141.51 |
Savings Account Transactions
None
7. Discuss if PPC will ask GHPC to make an annual contribution to the maintenance fund, and where else may be approached to make a contribution.
It was agreed that an acceptable amount would be £500. This will be asked for in September when GHPC will be looking at the 2025/26 budget.
It was agreed that the clerk will approach GHEC to ask if they would be willing to make a contribution.
ACTION: CLERK
8. Agree on way forward with full planning.
It was agreed that full planning permission will be applied for. Documentation has been completed and will be sent to GHPC Councillors for comments and approval.
Jack and Jill’s have previously raised money to pay for this and had agreed that any additional money will be added to the Play Park funds.
9. Agree on additional equipment required beyond that on the Wicksteed quote.
This is listed in the booklet provided to GHPC at the meeting on 20 January.
As much as possible will be included in the planning permission but there are always extra items not previously thought of.
List of items in the booklet:
|
Benches |
Wildflowers |
Bike rack |
Trees |
|
Bins |
Owl and bird boxes |
Basket-ball hoop |
White line painter |
|
Chess tables |
Planters |
Cigarette box/bin |
|
There may be other items as they park progresses and need emerges.
All these items will not be funded by the lottery grant so will need to be applied for from other grants.
10. Agree on which grants PPC would like to apply for.
|
Wryde Croft Wind Farm |
French Farm Wind Farm
|
Veolia
|
Tesco Bags of Help |
|
Mick George Foundation |
Grange Wind Farm
|
FCC
|
Asda
|
|
National Lottery |
Biffa
|
Sport England
|
South Holland Community Fund |
|
South and East Lincolnshire Shared Prosperity Fund |
Gedney Hill Estate Charity
|
Gedney Unity Charities
|
Landfill Community Fund
|
The PPC would like permission to apply for grants from these, and other organisations, as the grants become open. They will give as much notice to GHPC as possible but lead in times are often short.
ACTION: CLERK
It was asked if the PPC can apply for the Wryde Croft Wind Farm money held by GHPC. No it cannot as the PPC is part of GHPC.
11. Party in the Park/Fun on the Field – discussion of the event.
This event will be held on Monday 5 May 2025, 11am – 4pm
GHPC insurance will cover this event with a small addition to the premium of £56 to be paid by the PPC.
Outside stalls will require their own insurance and if electricity is required their own generator.
Tea and coffee will be served from the Pavilion – MS & AW
Approximately 20 volunteers will help to arrange, set up and run the event.
Each stall will require a risk assessment.
The Working Group will continue to make arrangements.
12. Items to be added to next agenda.
National Lottery Grant
13. Agree date for next PPC meeting.
Tuesday 8 April, 7pm
14. Date of next GHPC meeting 17 March 2025.
The meeting closed at 7.54pm