November 2019 Minutes
Gedney Hill Parish Council
Meeting minutes of the Gedney Hill Parish Council Meeting held on Monday 18th November 2019 at the Gedney Hill and District Memorial Hall.
Present
Councillors P Redgate (Chairman) - minutes
K James
D Mann
J Venters
Also Present Cllr M Seymour
Cllr N Pepper
8 members of the Public
Public Forum
No matters were raised during the Public Forum.
1. To Elect a Chairman
The Council accepted the resignation of Cllr James from the position of Chairman.
It was proposed, seconded and resolved to elect Cllr Redgate to position of Chairman.
2. Chairman’s Declaration of Acceptance
Cllr Redgate signed the declaration of acceptance.
3. Apologies for absence and acceptance
Dominique Leedham – Parish Clerk.
Cllr I Coles (confirmed post meeting)
4. Declarations of interests under the Localism Act 2011 and consideration of any requests for dispensation
None.
5. To approve the draft notes of the meeting held on 16th September 2019
Council reviewed draft notes from the meeting held on Monday 16th September 2019 and agreed the notes represented a true record of the meeting, the Chairman duly signed.
6. Matters arising
a. Review the following
Documents, Policies and Procedures
Risk Assessment
After discussion it was determined that a miscommunication had occurred and new instructions were to be passed to the Clerk to make amendments and reissue to Council.
Cemetery Rules & Regulations
Council reviewed and resolved to accept.
Council representation on external bodies
To confirm Councillor Mann’s representation of the Council on the Gedney United Charities
Chairman confirmed to Council that Cllr Mann representing the Parish Council on the Gedney United Charities.
Key holders list
Chairman advised Council that the key holders list was in the process of being updated in lieu of Defibrillator cabinet keys no longer being required.
Asset register
Council reviewed and resolved to accept.
To update on concerns received relating to overgrown land on Highstock Lane and Hillgate
Council confirmed they were satisfied with the work carried out to one of the gardens and the Chairman updated Council that the request had been passed through to the housing association maintenance department for processing.
b. Clock
To update on valuations
Chairman advised that two valuations for the Clock had been received, one valuation for £76,000 and other for £300,000. Council reviewed and accepted the latter of the two valuations. Clerk to inform the insurance company.
To review the Clock service sheet
Council reviewed and resolved to accept.
7. Police matters
The Chairman informed Council that the Clerk had requested an update on the fires on Luttongate and the recent burglaries from PCSO Bennett but had not yet received a response.
8. Highways matters
a. To update on the requested additional Pride Team visit
The Chairman made Council aware that the photos had been forwarded to the Clerk who had emailed the photos and request to the Pride Team and is awaiting a response.
b. To update on litter bin Hillgate
The Chairman notified Council that the request was still with the Pride Teams contractors and the Clerk was continuing to chasing.
c. To update on request 357629 to move the road markings outside the school to better reflect the current school entrance
The Chairman advised Council that the matter had been escalated and the Highways Officer had put forward a request to change. Clerk to continue to seek updates.
d. To update on request on request 357615, kerbstones outside McColl’s, Hillgate (request resubmitted as 353544)
The Chairman advised Council the matter had been escalated and the Clerk was waiting for a response. Clerk to continue to seek updates.
9. Planning
a. To discuss current planning applications
The following applications were approved:
West Drove South, Gedney Hill, PE12 0PN – Erection of detached dwelling and garage (retrospective) (H07-0974-19).
Plot 2, Highstock Lane, Gedney Hill, PE12 0QQ – Proposed two-bed bungalow with detached garage, access, parking, soft and hard landscaping (H07-0919-19).
West Drove South, Gedney Hill, PE12 0PN – Residential development (H07-817-19).
Adjacent, 7 Station Road, Gedney Hill, PE12 0NP – Erection of dwelling (H07-0815-19).
22 North Road, Gedney Hill, PE12 0NL – Use of site for the keeping of more than 6 dogs (retrospective) (H07-0765-19).
Springfields, 120 North Road, Gedney Hill, PE12 0NS – Part ground floor to be demolished, addition of rear extension and replace roof to create first floor (H07-0755-19).
The following applications are undecided:
Hillside, 41 Station Road, Gedney Hill, PE12 0NP – Proposed fishing lake for private use (H07-1022-19).
Rear: 17 Station Road, Gedney Hill, PE12 0NP – Residential development (re-application of H07-0066-19).
Plot 2, West Drove South, Gedney Hill, PE12 6NL – Erection of detached dwelling (Plot 2) – Outline approval H07-0622-17 (H07-0945-19).
Land east of: Hillgate, Gedney Hill, PE12 0NN – Erection of two single-storey detached dwellings and garages (H07-0922-19).
1 Sycamore View, Gedney Hill, PE12 0NQ – Garage conversion to residential (H07-0885-19).
19a Station Road, Gedney Hill, PE12 0NP – Conversion and extension of double garage to form annex (H07-0601-19).
Land adjacent Half Acre, West Drove North – Residential development (H07-0023-19, Appeal 1141)
The following applications require comments
Greenways, 26 West Drove North, Gedney Hill, PE12 0PL – Proposed dwelling (H07-0845-19).
Condition compliance approved
West Drove South - Details of disposal of foul and surface water and scheme for construction of footway along site frontage (Conditions 5 and 6 of H07-0821-16 - allowed on appeal) (H07-0212-19).
West Drove South – Details of scheme to dispose of foul and surface water and scheme for construction of footway along site frontage (Conditions 5 and 6 of H07-0821-16 - approved on appeal) (H07-0204-19).
Condition compliance undecided
Land south: 10 North Road (Plot 4), Gedney Hill, Spalding, PE12 0NL – Details of fouls and surface water discharge (Plot 4 only) (Conditions 7 and 8 of H07-0786-17) (H07-1060-19)
b. To discuss concerns raised with a property on Hillgate
The Chairman advised Council of the following update received by the Clerk:
I’ve discussed your concerns with the Conservation Officer who is in ongoing discussions with the site owner. Whilst he doesn’t currently believe the building is at risk, he will raise your concerns with the site owner in due course.
10. To receive an update on Community Speed Watch (CSW) activity report including participation in project EDWARD
The local co-ordinator gave the following update:
- Group operational almost three months
- 15 Sessions so far
- Overall 14% of vehicles are exceeding the threshold (itself 16% over the 30 limit) but the % is declining noticeably
- In 10 out of 15 sessions a speed of 50+ was recorded
- Highest speed recorded so far – 63 (Station Road)
- Group has eight members, we are doing six sessions a month, 2/3 sessions per volunteer
- By location: Station Rd 20%, Mill Lane 14%, North Road 13%, Highstock Lane 0%
- We would welcome more volunteers so that we can increase our presence in the community
- Speedwatch Week in the spring – a session each day
In addition, the Chairman notified Council that as previously requested the Clerk had been in contact with the Area Co-ordinator in relation to the attendance of interested parties at Speedwatches. Arrangements to be made in the New Year.
11. Sports Pavilion and Playing Field
a. To update removal of the mound/slide
The funding application with the Wryde Croft Windfarm Grant has been approved. Council reviewed quotations received and accepted quote 2 and quote 3. Clerk to contact all who provided quotes and organise the work to be carried out.
b.To update on next steps from Public Consultation
The Chairman read an email received by the Clerk in relation to the Community Group for the playing area. The Council thanked the Parishioners contribution to the Community Group and advised that they would welcome any interested parties to take over the project.
c. To confirm Fire Extinguishers service
The Chairman notified Council that the Fire Extinguisher service had taken place on Wednesday 9th October.
d. To discuss Sports Pavilion sinking Fund
The Chairman advised Council that the terms put in place by the Lottery Fund were now expired and the additional accounts could be amalgamated with the Parish Councils accounts. Council resolved to leave accounts as they stand and review at the Annual Parish Council Meeting.
e. To discuss Parishioners request for benches to be added to the playing field, discussion to include the use of metal or concrete
Members of a Community Group put forward the idea of installing benches on the Playing Field. Council discussed and resolved to accept the proposal. Clerk to contact land owner, ascertain requirements and liaise with the community group.
12. To discuss GHCG’s request for permission to install flower boxes at the 3 entrance signs to the village
The Chairman advised Council that the Clark had received a request from a local Community Group who were looking to install flower boxes at the entrance signs to the village. Furthermore he noted that the Clerk had sought advice from LCC as to the procedure. The Chairman confirmed that the group would need to complete the relevant documentation so a license could be issued by LCC. Council resolved for the Community Group to progress their idea. Clerk to forward the information from LCC to the Community Group.
13. To confirm defibrillator cabinet maintenance schedule
Prior to the meeting Clerk advised Council to carry out the defibrillator cabinet maintenance as per the Installation & Maintenance Schedule supplied by the cabinet suppliers. Clerk also advised that records should be kept.
Council reviewed and resolved to accept the modified monthly maintenance schedule.
14. To approve the following meeting dates for 2020:
Council reviewed and resolved to accept meeting dates as per below:
20th January 2020
16th March 2020
18th May 2020 – Annual Parish Meeting followed by the Annual Parish Council Meeting
20th July 2020
21st September 2020
16th November 2020
15. Clerks report
a. To update on SHDC training
The Chairman read through an overview of the Clerks recent training from SHDC in relation to the Co-option of Council members. Council resolved to put on hold the drafting of a Co-option Policy.
The Chairman noted that the Clerk advised the DPI forms from SHDC had been updated but previously completed ones remained valid.
b. To update on CiLCA training
Council resolved for the Clerk to undertake the ILCA from the SLCC.
Further details of the CiLCA training would be passed to Council once LALC had released training schedule for 2020.
c. To update on LCR newsletter
The Chairman advised Council that the Clerk had cancelled the subscription and this would take effect in April 2020.
16. Financial matters
Council reviewed and resolved to donate £25.00 to the Royal British Legion Poppy Appeal in lieu of the Poppy Wreath.
a. Account balances
GHPC |
|
Current account |
£ 7053.45 |
Business reserve |
£ 1521.65 |
GHSP |
|
Current account |
£ 4111.76 |
Business reserve |
£ 731.62 |
Total |
£ 13418.48 |
b. Monies in
GHPC |
|
SHDC |
£ 244.50 |
Interest (business reserve) |
£ 0.26 |
GHEC |
£ 2,284.48 |
Cemetery |
£ 80.00 |
Cemetery |
£ 60.00 |
GHSP |
|
Interest (business reserve) |
£ 0.12 |
Accounts for payment
GHPC
Payee |
Chq No. |
Gross |
VAT |
Nett |
|||||||||
D Leedham |
1038 |
£ 322.36 |
|||||||||||
M Ford |
1039 |
£ 65.68 |
|||||||||||
LALC |
1040 |
£ 6.00 |
|||||||||||
D Leedham |
1041 |
£ 322.36 |
|||||||||||
M Ford |
1042 |
£ 69.79 |
|||||||||||
M Ford |
1042 |
£ 4.75 |
|||||||||||
CASH |
1043 |
£ 94.90 |
|||||||||||
|
|||||||||||||
GHSP |
|
|
|
||||||||||
Payee |
Chq No. |
Gross |
VAT |
Nett |
|
||||||||
Anglian Water |
88 |
£ 14.63 |
|
||||||||||
Anglian Water |
89 |
£ 11.93 |
|
||||||||||
Circlefire Ltd |
90 |
£ 49.88 |
£ 8.31 |
£ 41.57 |
|
||||||||
Eon |
91 |
£ 63.09 |
£ 3.00 |
£ 60.09 |
|
||||||||
The Council resolved to pay the above.
17. To advise of any items to be added to the next meeting agenda
Council discussed and resolved to hold a Litter Pick in the Parish on Saturday 18th January 2020. Clerk to make arrangements.
Council discussed and resolved to service the cemetery mower. Clerk to make arrangements.
18. Date of next meeting
The next Parish Council meeting will be held on Monday 20th January 2020, 6.30pm.
Meeting closed 7.48pm.