2025 Minutes (Play Park Committee)

September 2025 DRAFT Minutes

GEDNEY HILL PARISH COUNCIL
 
MINUTES OF THE PLAY PARK COMMITTEE MEETING
Held at the Gedney Hill and District Memorial Hall, Hillgate, PE12 0NN
on Monday 1 September 2025, at 7pm
 
PRESENT:
M Shepherd (Chair), S Berrisford (Vice-Chair), A Watson, M Vernon, D Leedham, T Bill, V Watson (Clerk)
 
Also present: 2 member of the public
 
PUBLIC FORUM (15 minutes):
Nothing was raised in the public forum
 
1. Chairs remarks.
The Chair thanked the committee and member of the public for attending and welcomed everyone to the meeting.  The Chair thanked the Play Park Committee and Working Group for all their hard work for the Flower and Veg Show which had been a success.
 
2. Apologies for absence and acceptance of reasons given.
None
 
3. Declarations of interest under the Localism Act 2011 and consideration of any requests for dispensation. 
None
 
4. Acceptance of minutes from 9 June 2025.
Minutes accepted and signed by Chair.
 
5. Clerks Report.
The Clerk reported that the application to The Grange Wind Farm had been unsuccessful, they had many applications and looked at those closer to Sutton St James.  
The application to the National Lottery had moved to the second stage and a meeting held with the Lottery Funding Officer.
The application to Wryde Croft Wind Farm has been forwarded to them.
 
6. To receive a financial update.
Balance at 6 June 2025 Balance at 28 August 2025
Current Account: £1904.45 Current Account: £252.16
Savings Account: £1558.87 Savings Account: £3000.00
 
Current Account Transactions between 6 June and 28 August 2025
 

Date

Who

Why

Amount

Balance

10/06/25

D Leedham

Banner

-£51.84

£1852.61

10/06/25

SHDC

Planning

-£151.50

£1701.11

16/06/25

D Leedham

PinPark

£1.50

£1702.61

16/06/25

D Leedham

PinPark

£12.00

£1714.61

30/06/25

Unity Trust Bank

Service Charge

-£6.00

£1708.61

10/07/25

PPC Saving Account

Transfer

£1432.01

£276.60

18/07/25

Cookie Well

F&V

£10.00

£286.60

21/07/25

S Berrisford

F&V

£7.50

£294.10

21/07/25

Rachel’s Childminding

F&V

£15.00

£309.10

22/07/25

M S Cooke

F&V

£6.00

£315.10

29/07/25

L Eldridge

F&V

£15.00

£330.10

30/07/25

A Dicker

F&V

£15.00

£345.10

31/07/25

V Watson

F&V

£2.50

£347.60

31/07/25

V Watson

F&V (TENS)

-£21.00

£326.60

31/07/25

S Berrisford

F&V (Ribbons etc)

-£114.44

£212.16

31/07/25

Unity Trust Bank

Service Charge

-£6.00

£206.16

04/08/25

S Berrisford

F&V

£15.00

£221.16

11/08/25

Springfield

F&V

£15.00

£236.16

11/08/25

L Purser

F&V

£10.00

£246.16

14/08/25

Lilys Floras

F&V

£15.00

£261.16

14/08/25

Toria Creates

F&V

£10.00

£271.16

14/08/25

Carols Hot Food

F&V

£5.00

£276.16

15/08/25

EMZ Inflatables

F&V

£5.00

£281.16

19/08/25

E Gent

F&V

£3.00

£284.16

20/08/25

Broker Network

F&V Insurance

-£63.00

£221.16

22/08/25

Jubilee Art Group

F&V

£12.00

£233.16

26/08/25

Adams Ices

F&V

£10.00

£243.16

26/08/25

E Gent

F&V

£2.00

£245.16

26/08/25

A Withers

F&V

£7.00

£252.16
 
£15.71 to be returned to GHPC (overpayment of VAT)
Less bank fees for June and July (£12.00) £3.71 to be held against August bank fees.
 
Savings Account Transactions between 6 June and 28 August 2025
 
Date Who Why Amount Balance
30/06/25 Unity Trust Bank Interest £9.12 £1567.99
10/07/25 PPC Current Account Transfer £1432.01 £3000.00
 
7. Flower and Veg Show.
The Flower and Veg Show was a success.  A small profit was made of £121.56.  
Everyone was very happy with this as a profit was not expected in the first year.  It was hoped that the Show become an annual event, and will grow over the years.
Suggestions:
GHPC – Purchase a marquee and sound system – apply for funding for this
Look at adding the Flower and Veg Show to the insurance at the start of the next policy.
Advertise earlier next year and encourage more entries, particularly from the children.
Is it possible for the Bar to pay for their own TENS?
ACTION: CLERK TO INVESTIGATE
 
8. SPF Grass Roots funding
The Chair thanked GHPCPPC for bringing the application to the Parish Council.  The grant has been awarded to update the interior of the Parish Pavilion.
 
9. Lottery Funding.
This has reached the second stage of application.  The PPC and Clerk are working to provide all the necessary paperwork to take this to the next stage.  It is a new process so no timings are available at the moment but the sooner the paperwork is in, the sooner it can be considered.
ACTION: CLERK, PPC
 
10. To discuss and advise how we currently stand on the planning application.
The planning application has received objections from the Drainage Authority and Sports England.  GHPC has responded.  We currently wait for the consultation period to end.
We are required to provide SHDC with a Bio-diversity Net Gain report.  This is not something that can be done in house and will need to be paid for.  MS obtain quotes and ask if GHPC will pay for this.
ACTION: MS
 
11. Items to be added to next agenda.
Party in the Park
Flower and Veg Show
Lottery Funding
 
12. Agree date for next PPC meeting.
Not yet decided.
 
13. Date of next GHPC meeting 15 September 2025.
 
The meeting closed at 7.45pm